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Attendance Tracking
is the process of recording and reporting attendance infractions. A time and attendance system can determine attendance infractions by comparing discrepancies between employee's schedules and their actual time worked. This process is known as "exception reporting" and tracks such infractions as absenteeism, tardiness, early arrival, late departure, long breaks, meals, or other attendance events that might be important to your organization.
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Visibility will be a key factor in your attendance tracking effectiveness. Pushing real-time accurate attendance information provides a fair and impartial method to measure and improve attendance. It empowers employees to make better attendance decisions based on their current record, and allows supervisors to council employees quickly.
Points System
A more advanced attendance tracking system is a points system, used to supply notifications. A point system assigns values to the infractions, and follows your progressive discipline program, triggered by points earned.
An example of a points system might include:
| Absent = 1pt |
Discipline Triggers |
| Late Arrival = .5 pt |
3 Pts = Verbal Warning |
| Early Departure = .5 pt |
5 Pts = 1st Written Warning |
| 1 Month Perfect Attendance = -1 pt |
7 Pts = Final Written Warning |
The time and attendance points system provides automation. If you are considering implementing a new attendance tracking policy, it is imperative to make sure supervisors and employees are fully aware of all rules, rewards, consequences, and purposes behind the policy.
Legiant Timecard
Information is accessible in real-time and can be viewed on the Timecard and in reports. Warnings and disciplinary actions are automatically pushed to the appropriate parties using the Workflow Notifications system. Legiant Timecard's attendance reporting will show any infraction (Absent, Late, etc.), including historical data from previous pay cycles, through an "Attendance Calendar" for any employee.
Legiant's parameter driven software is flexible enough to tailor an attendance tracking program for any organization. The system will enhance your attendance policy by insuring consistency, impartiality, and fairness throughout the organization
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